March 2, 2011
Those Present: David Sirois, Eugene Moreau, Rickey McKenna, Jim Norton, Commons Committee,
Leon Farwell
1. The Board reviewed the minutes from the Feb. 23, 2011 Selectmen's meeting and Eugene made a motion to accept the minutes as written and Rickey seconded the motion.
The vote was unanimous.
2. Eugene offered revisions to the Road Commissioners duties for the Boards review.
Rickey made a motion to table any action on the revisions until after the next FRAC meeting and David seconded the motion. The vote was unanimous.
3. Eugene reported the town tax maps have been received back from the mapping company and have been taken to Thayer Engineering for completion of the project.
4. The Board will be traveling to Fairfield on Thursday to attend a meeting on gas pipelines.
5. Eugene noted the Board will be hosting a meeting with Central Maine Power to discuss the new power line system they will be installing in Farmingdale.
6. Eugene said the Town had a problem with theft of sand from the sand box. Someone broke the lock on the sand box over the weekend and took sand. He did want to point out the dollar amount reported in the paper was more than the actual loss.
7. Eugene said the Town had 4 persons express interest in the Road Commissioners
position.
8. Eugene presented draft copies of a program known as PAYT (Pay-As-You-Throw) that is being proposed for the nine communities that use the Hatch Hill Landfill. It is a system being proposed for all residential customers and will be an option for commercial users as well.
9. Rickey noted the Town has received an invitation from RSU #2 to attend a board meeting Thursday evening at 6 P.M. at the elementary school.
10. Rickey attended an ambulance meeting in Gardiner and reported the proposed ambulance budget for the upcoming year is going to be $16,817.03. (NOTE: In a communication received from Gardiner on March 3, 2011, a correction was made to the amount to be charged for ambulance services for 2011-2012. The correct amount is $16,881.44.)
11. David presented the final draft of the Farmingdale Commons Policy to the Board for final review.
12. Eugene announced the FRAC meeting will be next Tuesday, March 8, 2011 at 2 P.M.. He also said Ted Karasoupolis had resigned as a member of the committee.
13. George Tomberlin was in to sign a consent agreement with the Town for an illegal subdivision on Cousins Lane. Eugene was not comfortable to sign the agreement at this point. He requested Mr. Tomberlin present at lease two estimates from different contractors for the cost of building the road. Eugene also asked Mr. Tomberlin to present a letter of credit for a performance bond before the consent agreement is signed. Mr. Tomberlin agreed to both.
14. The Commons Committee presented the Board with a letter of intent for the Boards review. Kennebec Savings Bank has committed to donate $20,000 to the Committee if they can raise an initial $50,000. David Sirois was the first to make a donation of $100.00 which will allow the opening of a checking account in the name of the Commons Committee.
15. James Norton of the Ryder Road presented some concerns about the plowing and sanding of his road this year. The Board said they would present the concerns to the Town's contractor.
16. The Selectmen also received a letter of concern about the plowing and sanding of Bowman St. from Dan and Sonja Durgin. Rickey said he will compose a response to their letter.
17. David made a motion to adjourn the regular meeting at 7:45 P.M. and enter into executive session to discuss welfare and Eugene seconded the motion. The vote was unanimous.
March 9, 2011
Those Present: David Sirois, Eugene Moreau, Rickey McKenna, Joyce Grondin, Leon Farwell, Sue Bell and other Reps. From CMP, Concerned citizens of Farmingdale
1. The Board reviewed the minutes from the March 2, 2011 Selectmen's meeting and Eugene made a motion to accept the minutes as written and Rickey seconded the motion. The vote was unanimous.
2. The Board had received a recommendation from the assessor's assistant to abate a portion of the real estate taxes on two separate properties due to overassessment. One belonging to David Vachon and the other belonging to Timothy Somes. David made a motion to accept the abatement recommendations and Rickey seconded the motion. The vote was unanimous.
3. The Board received a request from the 6th grade class for donations to send a needy child to camp. Rickey made a motion to suggest the class ask to have a warrant article be placed in the upcoming warrant for Town Meeting just as other charitable organizations do if they would like to request money from the Town and Eugene seconded the motion. The vote was unanimous.
4. Rickey noted there will be a RSU #2 budget meeting at the Hall-Dale Elementary School at 6 P.M. on Thursday.
5. Eugene said there have been more issues with the sand box. This time, a piece of the sand box has been ripped off.
6. Eugene presented a revised version of the Road Commissioner's Duties for the Boards review. The Board tabled any action until next week to allow review of the document.
7. Rickey said he wanted to review the insurance values MMA has placed on the Town's property.
8. Eugene said a FRAC meeting was held on 03/08/11 and Eliot Thayer was present to review the proposed catch basin project on Northern Ave. Eugene mentioned a possible warrant article for the design of the project might be placed in the upcoming warrant for the June Town Meeting. Eugene said the committee briefly discussed the highway budget and the idea was entertained to perhaps postpone any paving this year due to increased oil prices. FRAC is also looking for additional committee members.
9. Eugene presented an in depth report of a meeting he and David Sirois had with KVGC
(Kennebec Valley Gas Company). See Attached
10. David made a motion to recess the regular meeting at 7 P.M. to allow for a presentation by CMP referencing the expanded power grid which will be running through Farmingdale and Rickey seconded the motion. The vote was unanimous.
11. The regular Selectmen's meeting reconvened following the CMP presentation at 8:14 P.M.
12. David offered the Board an improved Commons Policy to sign and also a letter of intent to David Grinnell of Dragon Products. The Board signed both.
13. Eugene made a motion to adjourn the regular meeting at 8:35 P.M. and David seconded the motion. The vote was unanimous.
March 23, 2011
Those Present: David Sirois, Eugene Moreau, Rickey McKenna, Leon Farwell, Joyce Grondin
1. The Board reviewed the minutes of the March 16, 2011 Selectmen's meeting and Eugene made a motion to accept the minutes as written and amended and Rickey seconded the motion. The vote was unanimous.
2. Rickey announced nominations papers for Selectman (3 year term), School Board (2 year term) and School Board (3 year term) would be available on March 31, 2011. The papers need to be returned to the Town Office no later than May 9, 2011 at 5 P.M.
3. The Town has received the recorded consent agreement from George Tomberlin.
4. Rickey composed a letter to Nora Cyr of the Hall-Dale Middle School, explaining the process for requesting funds of any kind from the Town.
5. Rickey offered an ad to sell the Town's 1978 Fire Truck and an ad for the position of Road Commissioner. Both responses need to be back in the Town Office no later than 5 P.M. on April 13, 2011.
6. Rickey responded to MMA's insurance application by increasing the value of the Litchfield Road Fire Station from $75,000 to $100,000, increasing the monument area from $21,825 to $25,000 and by adding Bowman St. Pump Station for $75,000 (Bowman St. Pump Station had not been previously listed on the statement of values.)
7. Eugene announced that David Cyr and Carol Auger would be attending an Appeals Board training session on Wednesday evening at MMA.
8. Eugene said the Town had received a smart meter update from Central Maine Power Co. 70% of the old meters in Farmingdale have been replaced with smart meters.
9. The Board received a letter from a resident who did not want snow dumped on her lawn when the Town is doing snow removal around the catch basins. David said he would call her and explain the rational.
10. Eugene said two calls had been received from a Maple St. resident requesting the road be posted. Eugene said he would respond and explain that Farmingdale does not post it's roads and Maple St. is a state road therefore Farmingdale would have no right to post it anyway.
11. Bill Longfellow of the Planning Board had issued an email stating the Planning Board wants all Planning Board meetings treated as though they are public hearings and advertised as such. The Board agreed this would not be a feasible move and could create some difficulties. David will explain the reasoning to the Planning Board at their next meeting.
12. Eugene noted the Town needs a town wide assessment of all of its sewer equipment. Wright Pierce has made a proposal to do the work and the Board agreed whoever is hired should be accompanied by the sewer contractor not the sewer inspector. Eugene would also like to see additional flow checked on the metering pit for about 5' downstream. The proposal from Wright Pierce to do the work is for $8,500. The Town's bid ordinance states that any job over $5,000 needs to go out to bid. However, the ordinance has a clause allowing the Selectmen to waive the bidding process if they feel it is in the best interest of the Town. Eugene made a motion given the fact that Gardiner uses Wright Pierce and Farmingdale uses Gardiner's treatment plant and all things need to be coordinated together, to accept Wright Pierce's proposal to do the assessment and Rickey seconded the motion. The vote was unanimous. (See attached for details)
13. Abbi Robbin's, assessor's agent, had a letter prepared for Dan Alexander addressing his assessing concerns regarding his campground. The Board requested to see the information packet that Abbi had prepared to send to Dan. The Selectmen are meeting with Abbi on Friday morning and said they would talk to her and sign the letter at that time.
14. David said the Common's Committee will have their next meeting March 30, 2011. Their bank account has been established and is ready for donations.
15. The Board signed a management letter required by the Town's auditor in order for
him to proceed with the Town's 2010 audit.
16. Eugene gave the Board sewer ordinance revisions to review.
17. David made a motion to adjourn the regular Selectmen's meeting at 7:30 P.M. and enter into a work session to discuss the new Selectmen's policy and Eugene seconded the motion. The vote was unanimous.